IEEE Collabratec

Policy: Posting Your Journal Article

Understand IEEE's article sharing and posting policies for each stage of the article life cycle.

Definitions

  • E-print: digital text of a research article.
  • Preprint: a form of e-print where an author posts a draft article on the author’s or another website. The preprint is the article in the form prior to submission to IEEE.
  • Author-submitted article: the version of the article originally submitted by the author to an IEEE publication.
  • Accepted article: a version of the article which has been revised by the author to incorporate review suggestions, and which has been accepted by IEEE for publication.
  • Final published article: the version of the article that has been reviewed and accepted, with copyediting, proofreading and formatting added by IEEE.

Preprint

Authors may post their preprints in the following locations:

  • Author’s personal website
  • Author’s employer’s website
  • arXiv.org
  • TechRxiv.org

This does not count as a prior publication.  If copyright to the article was transferred to IEEE through the completion of an IEEE Copyright Form before the preprint is posted, IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the article, the article’s Digital Object Identifier (DOI) should be added.

Author-submitted article

Authors may share or post their author-submitted article in the following ways:

  • On the author’s personal website or their employer’s website
  • On institutional repositories, if required
  • In the author’s own classroom use
  • On Scholarly Collaboration Networks (SCNs) that are signatories to the International Association of Scientific, Technical, and Medical Publishers’ Sharing Principles

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the article by IEEE, the author must replace the posted author-submitted article with either (1) the full citation to the IEEE work with the DOI, or (2) the accepted version of the article with the DOI.  No other changes may be made to the accepted article.

IEEE authors can access their author-submitted articles in the Completed Articles tab of the IEEE Author Gateway.

Accepted article

Authors may share or post their accepted article in the following locations:

  • Author’s personal website
  • Author’s employer’s website
  • arXiv.org
  • TechRxiv.org
  • Funder’s repository*

The posted article must be removed from any other third-party servers.

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

*IEEE policy provides that authors are free to follow public access mandates to post accepted articles in funding agency repositories. When posting in a funding agency repository, the IEEE embargo period is 24 months. However, IEEE recognizes that posting requirements and embargo periods vary by funder, and IEEE authors may comply with requirements to deposit their accepted manuscripts in funding agency repositories where the embargo is less than 24 months.

Final published article

For articles that are not published under an open access license and use the standard IEEE Copyright Form the author may not post the final published article online, but may:

  • Share copies of the final published article for individual personal use
  • Use the final published article in their own classroom with permission from IEEE
  • Use in their own thesis or dissertation, provided that certain requirements are met

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Any third-party reuse requires permission from IEEE.

For articles that are published open access under the IEEE Open Access Publishing Agreement (OAPA) the author may post the final published article on:

  • Their personal website and their employer’s website
  • Institutional or funder websites as required

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Third-party reuse requires permission from IEEE.

For articles that are published open access under a Creative Commons Attribution License (CC BY):

  • Author and third parties, including funder websites, may post, share, and use the final published article without permission, even for commercial purposes or to create derivative works
  • Author retains copyright; end users have very broad reuse rights provided that they credit the original author

Article proof

The article proof that the author receives for approval between acceptance and publication may not be posted online.

More information

 IEEE Collabratec