How to Review Your Article Proof

Once your article proof PDF is generated and ready for review, an email notification invites the corresponding author to download the article proof from the IEEE Author Gateway. 

Even though you have been informed that no changes are permitted after an article has been reviewed and approved, changes may occur during the editing and formatting process. Sometimes the team that has converted your article to the IEEE format also has follow-up questions or needs to confirm formatting-related changes. These are captured and listed as queries at the top of the proof.

Tips for reviewing your proof: 

1. Download the proof. From the “Articles in Progress as Corresponding Author” page, click on the title of the article you would like to review; then select “Download and Review Article PDF.” Open the “Proofing Instructions” to view detailed Author Proofing Guidelines. 
2. Respond to any queries and provide corrections. This may include confirming information such as funding; author affiliations; providing page ranges, issue numbers, and publisher information for references; and author membership grades. You can either annotate the proof with comments or provide your corrections in list format, detailing page and line numbers. New source files cannot be accepted as corrections. Revised graphics and tables should be supplied as image files.
3. Read the proof carefully. Review all parts of your article, including title, byline (author names; IEEE membership status; ORCIDs); abstract; funding information; corresponding author; affiliation footnotes of all authors, including department name, institution, city, postal code, and country; figures and/or tables; references; and biographies.
4. Upload the PDF. After annotating the PDF,  upload it (and any additional files, such as graphics, in one ZIP file) by clicking the “Upload Final Corrections” button. If you need to upload additional files at a later time, return to the “Article Detail – In Progress” page; under “Other Actions,” click on “Add Additional Files”.

If you receive your article proof PDF as an email attachment, simply download, annotate, and email it back to your IEEE Journals Production Manager (JPM). If you are unable to annotate the PDF file, you can still email corrections to your JPM through one of the following methods.

• Provide a Word, new PDF, or text document that contains a list of corrections. Cite the page, column, paragraph, and line of correction.
• Print out the PDF file. Mark your corrections on the printout. Scan and send it via email as an attached file.

Please note that the JPM cannot accept a new version of the article. All corrections must be submitted through one of the above methods. If you have any questions about your proof, email your Journals Production Manager; their contact information can be found in the IEEE Author Gateway.

Corrections on graphics

If changes are required on any figures or tables, a new image file must be provided. Please supply a replacement file electronically in one of the following formats: PDF, EPS, TIFF, PNG, or any MS Office format (DOC, DOCX, PPT, PPTX, XLS, XLSX). All replacement figures and tables should meet the minimum graphics standards available on the IEEE Author Center’s Create Graphics for Your Article page. 

Providing keywords

If index terms or keywords were not included in your article, you will need to provide them. For best results, define any abbreviations and, where possible, strive to use standardized keywords. If you are unsure, please visit the following link to access the IEEE Thesaurus and Taxonomy.